A Guide for SHA Educators

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Table of Contents

  • Athena Platform
    • LearnDash: Enrolling Groups to Courses
  • Live Sessions and Guest Lectures
    • Guest Lectures
  • Using Zoom
    • Using Zoom: Create a Zoom Meeting

Athena Platform

LearnDash | Checking Student Course Progress

  1. Login to WordPress > Dashboard > Select Users

  1. Select the Student account that you’ll like to check the progress on:

  1. In the User page, scroll down to double check the courses that they are currently enrolled in:

  1. Scroll further down to find the courses that the student is enrolled and click the details button to see the course structure and the lessons and topics that the student has completed . These are the ones with a blue checkmark next to them:

  1. Here’s a screenshot of a student that has completed a course:

LearnDash | Enrolling Groups to Courses

  1. Dashboard > LearnDash LMS > Courses
  2. Pick a Course
  3. Go to the Groups Tab, select a Group from the left panel and click the right arrow to enroll the group to the course

Adding Quizzes

Check that the enrollment was successful

  1. Dashboard > LearnDash LMS > Groups
  2. Pick a Group
  3. Go to the Courses Tab, in the right panel you will see all the courses that this group has been enrolled.


LIVE SESSIONS AND GUEST LECTURES

LIVE SESSIONS

Preparation:

  1. We create new a DOC file.
  2. We give the file a title, we usually put the date and the class. For example 17.03.021 – CLASS 12
  3. We click the SHARE button and under Restricted we select the Anyone with the link option and we set the Viewer as Editor
  4. When we login to zoom for our session, we paste the link in the Chat tab in order the document to be visible and accessible by everyone.

Live Session:

  • In the DOC document that we have previously created we add a:
    • REFERENCES section that contains all the links to the resources that we used during our session.
    • QUESTIONS section, which is not a mandatory section. We usually add some questions that we don’t want to forget or we didn’t have the chance to answer during the session. In that case, depending on the question, we answer the question in the SLACK channel after the session or perhaps in the next session.
  • During the Live Session when it is time to take a 15 minute break, just google timer 15 minutes and the timer will start.

After the Session:

  1. Login to Zoom and go to the Recordings

  1. Select the live session (you might want to wait a couple of minutes before Zoom finishes the processing of the recording) and click the Share button

  1. Click the Copy Sharing Information

  1. Go to Slack, find the Live Session message and start a new thread (if there’s not one already there) and paste the recording information:

  1. Go back to the recordings, click the More button and download the recording files (except the .m4a ones)

  1. Go to our YouTube account, click the Create button and then the Upload Video button:

  1. Upload the videos and follow the procedures below:

  • Name the video, e.g. 05.03.2021 – LIVE SESSION – JAVASCRIPT BASICS
  • In the description add the date of the recording (Recorded on: 05.03.2021) and the presenter (Presented by: Paulin de Naurois)
  • Add the video to one of the Playlists, e.g. LIVE SESSION – DEC2020-FE if the live session belongs to class DEV2020-FE, etc.
  • Check the Yes, it's made for kids, click Next and select Unlisted from the Visibility panel. You are ready to publish the video
  1. When the recordings are uploaded on YouTube, it’s time to share these links with the students on Slack, thereby replacing the previous pasted messages with the Zoom recording links. You can then remove the recordings from Zoom platform to make space for next sessions.

  2. While you are in Zoom you can download the Attendances Report for the specific Live Session:

    • From the left vertical panel ADMIN go to ACCOUNT MANAGEMENT and then click REPORTS.
    • Then click the ACTIVE HOSTS tab.
    • From the new window that appears pick the desired date and click SEARCH.
    • Then a new table will appear with all the recordings of that particular date. Each row represents a recording for each Live Session. Find the recording you want and from the row click the PARTICIPANTS column.
    • From the popup window check the SHOW UNIQUE USERS checkbox and click EXPORT.
    • The report will be downloaded in a .csv format.
    • Then you need to upload the .csv file to google drive in the Education/School Administration/Attendances directory inside the appropriate folder.
  3. We also add a few more messages in the Slack channel in the thread that we have placed the recording link:

    • If a doc document is used during the session we convert it to pdf (File -> Download -> PDF) and we paste it as a new message with the title NOTES:
    • The .txt files we get when we download the recordings we also paste them as new message with the title TRANSCRIPT:
    • Finally if there is some code we need to share from the CodeSandbox or CodePen we download them as .zip files and we paste them as new messages with the title CODE:

GUEST LECTURES

  1. Create a Zoom Meeting … X) Copy the Recordings Link and share it with the participants X) Download the Recordings X) Trim the videos (using MPEG Streamclip) X) Upload to our YouTube Channel

Using Zoom

Using Zoom | Create a Zoom Meeting

  1. Go to Zoom and login with our SHA credentials

  1. Go to Meetings and select Schedule a Meeting

  1. Set the Topic, When and Duration. Make sure to check the Allow participants to join anytime and click Save.

  1. Grab the invite link and you’re ready! This is the link that you will share with the participants.

UPDATED: 14.04.2021